Travel planning, isn’t it the worst?
My hubby and I are going on a trip two months from now, and we’ve already booked everything. We have our plane and train tickets, we have our hotel rooms, and we even know where we’re going to eat at the airport. This is the sort of thing that happens to you when you marry an engineer.
(Not a locomotive engineer, no. He doesn’t even have a stripy hat).
None of this advance planning is natural to me. I’m a wing-it person. I grew up in the travel industry, and I started flying alone at age seven. That’s over thirty-five years, and I’ve never missed a flight. I feel justified in my visceral certainty that flexibility and brainstorming are better than rigid planning and punctuality.
Last November, due to a dumb scheduling snafu, I got to the airport just ten minutes before my flight was scheduled to depart. I didn’t even realize it until I was washing my hands in the restroom a hundred yards away. I hadn’t even been through security yet!
Against all odds, not only did I catch that flight, but I had to stand around waiting before my boarding group even got in line.
I’ve been delayed by everything from snow to a plane with a flat tire to a presidential motorcade. I have always caught my flight.
The trouble is that ordinary travelers do not have my decades of freak blunders and delays on which to draw. Most people have an emotional need for a greater sense of urgency than I can provide. Don’t go places with me if you’re tense about being hours early for everything, let’s just put it that way.
Here’s another thing: I know how to pack.
I’m a minimalist single-bag traveler, and I have been for years. I can cover unlikely distances in an improbable span of time because I can grab my luggage and sprint. I’m halfway there before you have all your straps over your shoulders.
There is a group of people who are very organized about time and calendars and schedules. Then there is a group of people who are very organized about objects and spatial relations. These tend not to be the same group. My husband belongs to the first group, and I belong to the second.
I’m the one who put the flight time down wrong in my calendar. He’s the one who put his passport on a chair and then lost track of it when it fell to the floor. We can both look at each other and legitimately think, Okay, that would never happen to me.
We make a good match. I taught him the virtues of one-bag travel, and he taught me how many more options are available for awesome things when you plan months in advance.
For instance, we got the last available hotel room on points in Jackson Hole for the solar eclipse because we booked in January. More than six months in advance. That’s due to him.
We were able to grab one of the last first-come-first-served campsites in the Grand Tetons, same trip, because we brought our backpacking gear. That’s due to me.
This all started on our honeymoon. We checked into our room in a four-star hotel, right down the hall from another couple. We could safely assume they were married because only a married couple could possibly hate each other so much. They roared at each other for two days.
What KIND of PERSON... LEAVES... a BAG???
I SWEAR... I WILL NEVER... GO ANYWHERE... WITH YOU... AGAIN!!!
These are touchstones for us, inside jokes that still have us shaking with laughter ten years later. Long after that couple have probably divorced, married other people, and gone on to divorce them as well.
How can you leave a bag behind when you each only have one bag, and they’re both lined up neatly by the front door the night before the trip?
Don’t people know how to do a proper perimeter check?
Why would you even think of marrying someone if you couldn’t travel well together? What are you going to do, stay home every single day for the rest of your life?
The truth is that travel can be extremely stressful, especially for people who only do it once every few years. People leave their medications and their glasses behind. They wind up in shoes that make their feet bleed. They set up schedules where they’re standing or walking all day, even when they think one mile is a long distance and they get tired walking through Target. Lack of planning guarantees a miserable trip.
That’s why we plan months in advance. Two months is actually pushing it for us.
Do we need visas?
Do we have the transport and lodging confirmed?
What’s the weather like that time of year?
What’s closed on Sundays?
Where are we going to eat, and what’s on the menu?
Is our ID going to expire?
Suitcase or backpack?
Do we need new clothes or shoes?
What kind of electric outlets do they use?
What are we going to read on the flight?
Where are we going and how long will we want to be there?
This used to feel like a dreary amount of work. Then, after a few trips with my esteemed life mate, I started to realize how well it paid off. Not only did it make the trip easier in every way, but it also extended the fun of anticipation.
The last time we traveled together, at the New Year, I spent two weeks laying out every meal and every show and attraction in advance. I put it all in the TripIt app and shared it with my hubby. He was elated! Each day laid out in advance, every address and name of venue neatly lined up on a schedule, nothing to do but whip out his phone and show it to a cab driver. We got everywhere on time and enjoyed ourselves immensely.
We forgot one thing: to argue about how late we were and all the stuff we left behind.
The point of planning far in advance is to make life easier for Future Us. Boring Old Today Me can spend fifteen minutes here and twenty minutes there, putting together a fun and relaxing trip. Future Me reaps the rewards of having no decisions to make. Future Me flits from attraction to attraction, with plenty of time to spare, plenty of naps, and no straps digging into my shoulder. The point of the trip isn’t what we’re wearing or what we’re eating, it’s the memory that we’re creating.
The last person to arrive at the meeting was the person who called it. She texted to say she’d be ten minutes late, and arrived twenty minutes late. Nobody was surprised.
What did surprise us was when she pulled out a fancy new day planner. Time to turn over a new leaf? “Ooh,” we said, all dedicated day planner enthusiasts. It came in its own special box. We would have cheerfully spent five minutes fussing over it, the same as we would have if she’d carried in a little purse dog or an engagement ring.
“My friend got me this,” she said, obviously flipping through it for the first time. “Why is it so complicated?”
During the course of that meeting and the next dozen, we never saw the new planner again. It didn’t seem any more helpful than the laptop, the iPhone, or the numerous folders and stacks of papers had been.
Getting Organized is a sort of secular religion along the lines of Buddhism or yoga. It’s not for everyone, not that that ever stopped anything from becoming a cultural mainstay. Just because our colleague got a nice day planner as a gift did not obligate her to use it.
I mean, of course not. I’m not giving up my Cossac planner just because someone gets me a different one.
What’s important here is that this person was notorious for being chronically disorganized. It impacted other people, not just occasionally but daily. Our colleague was constantly pushing for extensions on deadlines while supposedly working from early til late. She lost track of objects and information, missed key details, forgot to attend her own meetings, dropped the ball on important tasks, and spent about as much time apologizing for not doing something as she did actually doing something.
She was mad as heck when she didn’t get the promotion she wanted.
That day planner? It wasn’t just a perfunctory gift. It was a thoughtful gift, and also a barely disguised coded message, a tactful one. YOU NEED THIS. Not using it was along the lines of turning down a breath mint.
Um, are you trying to tell me something?
Just the other day, a friend leaned over and told me, “I love you, you have something in your teeth.” Kale salad, Y U hate me? This really is what friends are for, to save us from ourselves and help us see what we can’t see on our own. We need each other for perspective.
Professional colleagues are under no such obligation of friendship. In many fields, work is a zero-sum arena of combat, where every bonus and promotional opportunity is desired by many and available to few. The only things that are widely available in the working world are cheap pens and layoffs.
That makes it even more valuable when a colleague reaches out with helpful advice.
Most of the things that top performers do are unusual. They’re often also guild secrets. You only start to find them out after you’ve demonstrated that you’re ready to listen and learn, that you’re worth the time.
One of my work buddies has a mastermind call every morning at 6:00 AM, including most holidays.
Most of my professional friends go to conferences and read business books on their own dime.
My husband buys and reads robotics textbooks cover to cover.
I’ve only recently started to find out how common it is for women in my sphere to hire style consultants to help with their wardrobe, hair, and makeup. It is vanishingly rare to get a recommendation to one of these folk, because they tend to have months-long waiting lists.
Gradually it starts to become obvious that the top performers are doing a lot more than “networking” to get ahead. They’re operating in a different world with different priorities, because they understand that the real game isn’t the game everyone else is playing.
My colleague remained scattered rather than use her new day planner. She probably didn’t see it as a conscious choice. She probably just felt “too busy” to take even half an hour to try using it. What she would have found was that if she started taking a break to get her thoughts on paper, she could have bought herself a bit more mental bandwidth. She could have gotten her most conspicuous issues under control. Maybe she could have quit texting and driving. Maybe she could even have started getting to meetings on time.
Maybe she would have gotten her promotion.
Anyone who uses a planner for peace of mind would understand this automatically. It’s a container for your thoughts in the same way that a grocery bag is a container. It’s easier to put all your apples and potatoes in a bag, and it’s easier to write down everything you need to do on a list. It’s also easier to take the hint when someone goes out of their way to give you that hint, easier than fighting against the current. Easier than fighting your own worst tendencies.
A day planner might easily seem like homework, like one more onerous task. Who has the time? For those who use them, though, it can be like gaining an extra brain. Suddenly you don’t have to make extra trips to the store or miss appointments. You quit running out of your dog’s pills. You start to have all the phone numbers you need. Not only are you getting stuff done on time, but sometimes you get a chance to work ahead a bit. You can go on vacation and not have to check your email. You start to feel like you actually know what you’re doing.
The best thing about Getting Organized is that it gives you time and breathing space to raise your head and look around you. It gives you the pause that you need to pay attention to what your friends and colleagues are doing. That’s when you start to notice small ways that you can connect with other people and make their lives easier. Burnout can get in the way of being present and emotionally available. It can make you feel isolated and alone. Maybe you don’t even realize that others are right there beside you, reaching out and trying to help.
In the past week, I have:
Left my coat on a plane and had to run back for it twenty minutes later
Spilled half a bottle of water into my suitcase by carrying it upside down
Worn a one-inch hole in my reusable shopping bag because I didn’t notice I was dragging it
Left town and forgot to pack deodorant
Dropped my sleep tracker on the bedroom floor and convinced myself I somehow lost it in a public restroom, then found it the next day and forgot to charge it
Put an important appointment in my calendar an hour late
Dropped my sweater on the sidewalk and kept walking, causing a passing driver to honk at me
Forgotten to auto-schedule a day’s content on my blog
Forgotten to lock our dog in his crate, risking another barking-related citation
I also gained four pounds, which I believe consists almost entirely of cortisol and bitter unshed tears.
What’s my problem? One of three things:
The last time I was this tired, my upstairs neighbor was a crackhead who would smoke crack on the porch in the afternoon, play guitar above my bed in the early hours of the morning, and bust up furniture in the evening. My hair started to fall out in patches then, just as it’s doing now.
Nobody cares about one person who is tired. The reason I talk about this stuff is that a lot of people are voluntarily running around in a state similar to mine. It’s a lot like being drunk, or snoring. Drunk people don’t think they’re drunk, and people who snore refuse to believe that they snore, sometimes even if you play them a recording of their 70dB clamor.
If you’re chronically sleep-deprived, you’re screwing up. Somehow. You’re stumbling around and making preventable errors. If you’ve done it for a long enough time, you might even think it’s just part of your personality, like Bella from Twilight always talked about how clumsy she was.
(Why is that supposed to be an endearing quality in female characters? I sure don’t find it endearing in myself).
Making silly mistakes is fine. It’s not the end of the world if you have, like I have, pumped liquid soap onto your toothbrush, only put deodorant under one arm, or walked around with a pair of nylon underpants hanging out of your sweater through the pernicious powers of static cling. Stuff happens.
We just have to ask ourselves how often it happens when we’re well rested, rather than when we’re really tired.
Why am I so tired? Because my upstairs neighbors do a lot of loud stuff between 5 and 7 AM every day.
What are they doing? Some guesses:
Training a donkey to tap dance
Three-legged race promoting Dutch clogs
Why don’t I just go to bed earlier? I have, oh, I have. It’s annoying to have to shift your schedule by three hours to accommodate someone else, for one thing, but it’s also only somewhat possible. The same people who are up banging around at 5 AM are also up and around at 12:30 AM, not to mention our other neighbors and passersby on the sidewalk. The rest of the world isn’t all that interested in facilitating some cranky middle-aged woman’s need to go to sleep at 9 PM.
9:00 PM bedtime: the ultimate luxury!
It makes me crazy to think of other people indulging in sleep procrastination, choosing to stay up late when they don’t have to. Oh, you’re not using your nice quiet bed? Can I come over? You can stay up and binge-watch TV episodes that will still be there tomorrow, even though you have to get up and go to work. Meanwhile I will try to sleep enough that my eyelid will stop twitching.
Twenty years ago, I would stay up until 4 or 5 AM for the occasional party, just because that’s where the action was. I’ve never been a drinker. I just wanted to socialize and eat chips and hope something interesting would happen. It took years to realize that these are my same friends from daylight hours. They weren’t going to, say, transmogrify into a wolf or a bat or anything. Now the idea of being awake until 4 AM strikes fear into my heart.
Out of all the persistent problems in the world, a sleep issue is in the top ten. It’s not like a messy garage that you can cheerfully ignore for ten years. It’s not like having a pet that isn’t housebroken, where you might swear a lot and go through a gallon of carpet cleaner. It’s not even like debt, although debt and sleep loss do tend to go together. Being exhausted follows you all day, every day.
Yawning through movies. Blanking out on chunks of conversation. Leaving a trail of lost items behind you everywhere you go.
Generally not doing anything with full engagement.
Getting headaches, getting sick all the time.
Desire to kick in neighbor’s door and ask, “What are you even DOING???”
I was talking to a young friend who just got his dream job after eleven years of planning. I asked what he was going to do next, and he promptly shared his five- and ten-year goals. Later I thought about my own goals and realized that they now consist of: Sleep twelve hours every day for a week.
If you’re out there being all tired and clumsy and stuff, pause for a moment. Ask yourself whether you could possibly find a way to sleep more every day. If not, is there somewhere else you could go? If so, would you tell me where that is?
There was a baby shower. I had nothing to do with it. My husband chose the gifts, ordered them, and picked up a package of diapers on the way. He went to the baby shower and he played shower games. By all accounts, he had fun.
This story might be shocking to some, which is why I share it. The way I was brought up, doing everything related to this baby shower would absolutely be my responsibility. I’M THE WOMAN. Right?
Not only would I have done all the shower gift stuff, but I might have hosted it, probably would have helped plan it, and most likely would have baked cupcakes or a pound cake. I also might have been on the hook for making a handmade gift, cooking for the new mommy, visiting her in the hospital, and offering free babysitting on demand.
I used to do that stuff. I’ve crocheted blankets and baby booties and knit caps and poseable toys for various babies. I’ve visited plenty of new babies in the hospital.
This time was different, and I’ll tell you why.
My only contribution in the preparation for this baby shower was to answer my husband’s question about what to wear. He was planning to go in a t-shirt, which probably would have been fine. I pointed out that this would be a major photo opportunity for the family baby album, and he changed into a polo shirt.
When he came home, he told me that the family all dressed up, and the work colleagues all wore casual clothes. He would have been fine either way.
It was fine, either way.
If I’d gone, if I hadn’t been sick, I would have known how to behave myself. I would have congratulated the mother-to-be and learned everyone’s names. I would have put myself to work helping arrange the food table and I would have stayed at the end to help clean up. The women of the family probably would have felt obligated to try to shoo me off and do it all themselves. There’s always that tension between “hosts do it all for the guest” and “guests shouldn’t wear out their welcome” that makes me want to be in the kitchen both as hostess and as guest. A dumb double-standard, isn’t it?
One day robots will do it all and we can kick back and have another cupcake.
I’m a little bummed that I missed the party. The weather was nice and it certainly sounded more fun than passing out sweatily in bed with my mouth open.
There’ll be another party, though. The baby will have a first birthday, or a baptism, or something. There will be a company picnic in the summer. I’ll meet the baby and hold the baby and smooch the baby. I’ll hand the baby back to New Mommy, a woman I like just fine and whom I also respect as both a shy person and an introvert.
There’s no pressure here, not unless I look for it.
I’ve gone to so many baby showers, and they’re bittersweet for me. Time and again, when I place my carefully wrapped gift and card on the table, it’s a goodbye gift. The baby shower is the last time I ever see the new mom. Even though we were friends before, her entry into motherhood is the last time she’ll call me, or return my calls, or write back to my emails. She won’t come to parties.
One of these friends? The next time I saw her, the incoming baby had a baby of her own on the way. There were five additional kids I’d never met, didn’t even know their names. I hadn’t seen a photo and I hadn’t been invited to any of their baby showers. I would have gone, I would have brought gifts. I would have sent graduation gifts, too, as the little ones grew up.
There’s no pressure here, not on my end. Just a willingness to have been there.
I’ve tried taking my mom friends out. I hear a lot about how desperate new parents are to get a break, to have an adult conversation, to remember that they have interests beyond Pat the Bunny. (Not that I have any issues with Pat the Bunny, personally). I’ll pick up the check and say, Here is your opportunity to talk about anything you like. Your thesis, the book you’d like to write, new research in your field... I’ll even read up on it if you want. Somehow the conversation keeps reverting to diaper rash. I don’t mind. It just feels like an opportunity lost.
Parenthood is like going through a security checkpoint or an airlock. You go through, and you’re on the other side, and everyone else is still over there were you used to be. Only the people on your side of the airlock understand what it’s like.
The same is true of other transitions, of course. Students talk the same way about finals week and ex-convicts talk the same way about prison. It’s not that other people haven’t literally been there or cognitively can’t imagine what it’s like. They simply are *not* currently there. Their emotional reality is different.
That’s why I’m perfectly content to let my husband manage the shower gifts for his work colleagues. It isn’t the first time. I’m not a part of the inner circle, and I don’t need to put social pressure or emotional labor on this particular lady. I’m a plus-one, if that, and I’m sure that suits everyone just fine.
This is the book to read if you’re burned out or planning a vacation, buried in work or preparing for summer, or really just any reason. In fact any of Laura Vanderkam’s books on time management would be a good idea. She is here on a mission of mercy to tell us that we have more time than we think we do, and we deserve to be spending more of it relaxing.
The title 168 Hours arises from the number of hours there are in one week. This is true for everyone. It’s true whether you have kids or don’t, whether you have a job or don’t, whether you’re married or single. Time is the only thing we all have in common. It’s our perception of where the time goes that is different.
Vanderkam has built her writing career on studying people’s time logs. How do we actually spend our time? What are we doing and how do we feel about it?
Core competencies are the things we’re best at, and that’s where Vanderkam recommends that we put our focus. One of the reasons to keep a time log is to find out what those are, because we don’t always realize there is something else that would be a good use of our time.
I’ll toss one of mine out there, because at one point I was spending quite a lot of time on it and now I’m not. That thing is language study. I have a true knack for languages and I can read six writing systems. There are few things I find as exciting as learning to read and understand a new language, so it’s really a mystery why I keep prioritizing other things. The only time I would be likely to remember this is at the movie theater, where I’m surprised and delighted that I can understand, say, a sentence in Russian or Japanese. Would I remember to write something like that down on a time log?
This is where the “List of 100 Dreams” of 168 Hours comes in.
Ms. Vanderkam, if you’re reading this, I am writing exactly ten years after you wrote down your “List of 100 Dreams.” How did you do? How many of these dreams have you explored in the last decade? I know at least one has, which was to write a best-selling book. Congratulations!
But we’re so busy! we cry. Working every minute! We work a hundred hours a week and more! Vanderkam doubts this and she has thousands of time logs to prove it. She also recommends that we find the time for our passions by ignoring, minimizing, or outsourcing the things that we don’t like as much. Two of the leading contenders would be housework and television. Yup, she went there.
I looked into outsourcing our laundry, a popular choice, when we moved from a one-bedroom to a studio in our apartment complex. Our old apartment had a washer and dryer, and the new one does not. It turns out that the local laundry service has a thirty-pound minimum. Imagine sleeping within fifteen feet of a 28-pound pile of sweaty gym clothes. I don’t mind hauling our laundry to the laundry room twice a week. I do, on the other hand, outsource DRIVING because I hate it. Nothing makes me feel as relaxed as calling a ride share instead of having to fight traffic. We save $700 a month by not owning a vehicle, and that’s enough to outsource quite a lot of things.
Personally, if I had more money I would spend it on shiatsu massage rather than a maid, because I can’t rub my own back and I don’t care about the forty minutes a week I spend cleaning house. This is also because I have a good idea of what I love to do versus what I find annoying. And that’s because I’ve had the good sense to read all of Laura Vanderkam’s books. That’s what I call time well spent.
...happy people are more productive and successful than unhappy people.
It is possible to ratchet up your career while investing in other parts of your life as well.
What would the next level look like for you? Picture it as vividly as possible.
We don’t spend much time thinking about what we’d like to do with our free time, even though no one would take a 30-hour-per-week job without clarifying the job description.
Use bits of time for bits of joy
Productivity articles tend to sound alike, partly because there are a million ways to be unproductive and only a few ways to get things done. Or so they claim. The truth is that whenever you look at the specific habits of famously productive people, they’re always weird, offbeat, and often superstitious. Connect that with the obvious fact that sorting your office supplies probably is not a direct path to fame and cultural relevance. This is why there’s a lot of mainstream productivity advice that drives me up a tree.
(Which is a great place to be productive)
Here are a few of the most common bits of productivity advice that I find counterproductive.
Practice your negotiating skills by asking for a 10% discount on your coffee!
Ugh, really? There are two problems with this common advice. One, dozens or hundreds of people are going to try it, giving these benighted baristas a strong, deadpan NO reflex. Two, it’s a quick way to burn your social capital for pennies. I get free refills and extras at my cafe all the time, not because I ask but because I literally never would. I get freebies because THEY LIKE ME. I’m low-maintenance and cheerful. Once I put together a travel itinerary as a favor for one of my favorites, and now the entire staff knows my name.
Sure, you can get discounts when you ask for them. I’ve gotten a 10% discount on things in several ways many times. Pay in cash, pay in advance, order by the case, put together a group order... I don’t see the point of flexing for a couple of coins once per location, though. Build actual relationships with people you see all the time, give first, be generous, and not only do you get a sincere smile from people, you can get years of A-list service and the occasional free thing.
Pick up the phone instead of using email!
Nooooooo! Do not do that!
On my top-ten list of reasons I finally quit my day job and started working for myself was the tendency of people to call or come to my desk and say, “Did you get my email?” What, the one you sent forty-five seconds ago? This was even more obnoxious when I HAD already read it and was actively responding to it. One of the most annoying ways that one person’s behavior can impact the productivity of others is to constantly interrupt them, and another is to send the same signal through multiple channels. It takes extra time, it’s distracting, and it makes you look dumb.
True, most people are perpetually behind on their email. Therefore, never do anything that wastes other people’s time. If they’re not reading or responding to your email, it might be because they’re inefficient. It might also be because you’re asking for something that you shouldn’t be; that you have the wrong person; that your messages don’t make sense; that you’ve once again abused Reply All; that the recipient doesn’t realize you meant them specifically; that your headers are unclear; that they still have plenty of time and they’re planning on dealing with you tomorrow; or that seeing your name makes them cringe and they’re deliberately avoiding you.
As with most things, if you treat other people like friends and allies, they are more likely to do what you want. That’s because you’ve figured out how to consistently help them get what they want. Everything should be mutually beneficial. If you’re doing it right, people will actively look forward to hearing from you. Sometimes they’ll surprise you by taking the initiative to ask others to help out. Every now and then, they’ll really surprise you by asking if others can join your project, as a favor, because what you’re doing is cool and interesting.
In short, if nobody is responding to you with the alacrity that you desire, question your approach. Question your relationships and your communication style. Question whether your emails are longer than one or two sentences. Maybe even go to your reluctant correspondents and ask them for help in calibrating yourself.
Get up at 5:00 AM!
Please don’t do that. Please don’t do that, upstairs neighbor who works at world-famous tech company and keeps waking me at up 4:30 AM.
I have grievances with this early-rising advice. The first is that it definitely won’t work for everyone. So many people who are successful in the corporate world wake up at that time because it’s the only way they can get two hours to themselves. They’re able to do it because they have hired help, because they can afford to set up their lives exactly the way they like, and because anyone who would complain is probably beholden to them financially.
They never talk about what these early-rising habits do to the productivity habits of the people around them.
My neighbor is up and around between 4:30 and 7:00 every day of the week. Ask me how I know. His stay-at-home wife does laundry every morning at 8:00 (ask me how I know) and that’s only because we complained when she was doing it at 6:00. Have you ever slept under a washing machine on spin cycle? Or a running vacuum cleaner, on Christmas morning?
The early-rising neighbor has next-door neighbors on two sides, and his plumbing runs down the walls between three downstairs units. His early habits are definitely affecting his wife’s productivity - rumor has it that he wants her to get a job and go back to work. His kid is in middle school; I dunno about her grades but I was chronically tired at that age. He’s also affecting the other five households that share his walls. That’s before he even gets out of the shower each morning! This is the power that one individual has to negatively impact [counting...] a minimum of ten family members and neighbors each and every single day, including weekends and holidays.
What time a person wakes up and what time someone accomplishes sixty minutes of work is completely and entirely neutral. If they’re effective, efficient, and keeping up on their production schedule, how could it possibly matter whether they’re doing something at 6 AM or at 3 PM? Why is it so impressive just to wake up very early? Bragging rights, that’s all. Nobody brags that “I personally exhaust and devastate the productivity of ten people a day.”
Thirty-five people report to me. I make it a point to let them do it on their own time. As a result, they’re responsive. They come to me when they have issues. I don’t feel the need to micromanage them or insist that they work at specific times of day; frankly, I don’t have the time for that and I don’t see how other people do. I also tend to sleep until 8 AM.
Here’s my productivity advice:
Build relationships and treat people with respect and dignity, like allies and colleagues.
Give what you wish to receive.
Make sure you’re working on the right things. If your vision is clear and appealing, others will want to get in on it. You yourself will only need the occasional refresh on your vision, and that will be enough to keep you going.
Make Anything Happen. Isn’t that the best name for a book? Carrie Lindsey has made the perfect introduction to vision boards. It’s so approachable and attractive that it’s inspiring even to people like me who are not visual artists.
Vision boards are more than just a fun craft. First comes the vision, and that includes goal-setting. One of the strengths of Make Anything Happen is the clarity it brings to choosing goals, planning, and scheduling. My own annual goal-setting process takes a month and results in something like a six-page document. Carrie Lindsey’s approach is so simple, yet exuberant in comparison!
This is as much of a lifestyle book as it is an art book. It’s very personal and approachable, and gives the sense of how Lindsey fits her home-based business into her buzzing family life. She has advice for everything from how to deal with distraction and feeling stuck, to how to work around kids and their chaos. Note: don’t fold your kids’ socks for them when you could be making art!
Make Anything Happen includes some well-designed planner pages, like Goal Trackers and Vision Board templates. It teaches how to make art journals with multiple vision boards. There are plenty of examples for inspiration. I’ve already made my first vision board. Let’s imagine lots more!
“Whenever I don’t know where to start, I start with cleaning my desk.”
“...there’s nothing magic about hard work.”
This is not a drill. I finally figured out how to speed-read OverDrive e-books! February 16, 2019 will remain one of the greatest days of my life, the day I got my heart’s desire. I’ve been trying to learn to read faster since I was seven years old, and now I can, and I’ll never ask for anything else as long as I live. Well, except for more pants with pockets.
Oh, and one other thing: an e-reader that continuously auto-scrolls like the old app I had on my Palm 3 PDA.
This is my position. I support DRM to the extent that people shouldn’t rip off copyrighted material. Artists deserve to get paid. I’ll never understand why people are willing to take material from their favorite musicians or authors, refusing them just compensation. On the other hand, if I’m reading a book for my own personal use, I should be able to read it in whatever format I like.
Purple type on a fuchsia background, or vice versa
Whatever I like! If I want to buy a paperback and read it upside-down, nobody will stop me. Why would they? If I want to design an app that allows me to read upside-down, and I have to strip the DRM to do it because none of the apps on the market have this feature, then I’m a criminal?
Anyway. I’ve figured out this secret and I’m going to use it until someone stops me.
I’ve loved Outread for years now, and I got a second gift when I figured out how to speed-read books. I suddenly realized that the top speed in Outread has increased to 1500 words per minute! It was 1000 when I first downloaded it. I was able to build my speed from about 700 to the full 1000, and all this time I thought I had maxed it out. Will I ever be able to read faster with full comprehension? No idea, but it’s nice to know the option is available.
Next question: Is there a way to do this on anything other than an iPhone or iPad?
Answer: I don’t know, but you’re welcome to research this on whatever device you have.
Next question: Does this technique work with e-books in other apps?
Answer: It could, with considerably more effort. I tried with both iBooks and Kindle, and while I was able to highlight and drag to copy text, I wasn’t able to Select All for a whole chapter. If I were hellbent on doing this sort of thing with a Kindle book, I would play an audiobook while mindlessly highlighting and copying a bunch of chapters into Outread. I suspect it would take at least an hour per book.
Next, next question: Would this work with scanned pages, like from Google Books?
Answer: Not sure. I haven’t yet found an app that will do OCR and then turn it into text that I can copy and paste. Curiosity is compelling me to poke around, though, and I’ll certainly try.
People are justifiably skeptical about speed-reading. It’s basically a party trick, like memorizing long strings of numbers or playing cards in a series. Neat, but why would you want to?
I speed-read for personal use, because I want to and it’s a free country. Possibly I’m a mutant. I also listen to audiobooks on 2x, sometimes higher if I feel like the narrator is slow enough to make it worth digging out my old laptop. People do weirder things in private, at least I suspect they do. I also talk to myself and laugh at my own jokes, so heckle away.
There are limits to speed-reading, though. I speed-read news if it’s entirely text, but it doesn’t work if the story is based around charts, graphs, or strings of numbers. I have to pause if there is a lot of specialized terminology, like engineering jargon or Latinate scientific names. I might skim an article on something that’s only of tangential interest to me (coffee or parenting or dating, for instance), but I’ll speed-read something if I really want to read the whole thing. I do read at normal speed if I’m there for the authorial voice.
This is how I will probably break it down:
Normal speed for horror, high speed for suspense
Normal speed for literary fiction, high speed for pop fiction
Normal speed for self-help, high speed for business books
Normal speed for memoir, high speed for how-to manuals
Readers tend to be traditionalists. Book sniffers, the lot of you! Oh, I’ll never let go of my... I’ll never use an e-book... Audiobooks don’t count... *shrug* whatevs. You do it your way, I’ll do it mine. I do sometimes savor a book the slow way. I don’t feel that every book performs at that level, though, and probably 90% don’t. That doesn’t mean I’m going to read fewer books!
Sometimes I feel that the audio recording is richer and more nuanced than the text, especially if the author is narrating, and that the print readers are missing a layer of intent. Likewise, sometimes the e-book is better designed, making it easier to refer to footnotes or references in other chapters. About speed-reading, it’s possible that some authors would be delighted by this, especially for thrillers and suspense. Ultimately I think they all prefer that their books are read and enjoyed.
Is speed-reading somehow worse than buying stacks of books off the remainder table and stuffing them into a bookcase, displayed but unread? I think not.
All right, now I’ve shared my secret. I’m off to speed-read my next book.
Laura Vanderkam is here to save us from ourselves. Why is our default response to “how are you” always: “busy”? What is it about our culture that so many of us feel like we don’t have time to live our lives the way we want to? Vanderkam has written other terrific books on this topic, yet I think Off the Clock is my favorite so far. It emphasizes making time for relaxation and creating memories. Oh, sure, might work for you, we think, until we realize that this book is based on intensive research, and that it’s also written by a best-selling author, frequent business traveler, and mother of four children under age ten.
When I feel busy, I always remind myself that I’m not the busiest person in the world. I’m not, for instance, a senator or an organ transplant surgeon or a flight attendant. Vanderkam includes examples of very busy people, such as a school principal, various corporate executives, and a mother of triplets. The latter said that the picture she had before her triplets came was not accurate, and that she wished she had realized sooner that it wasn’t as stressful as she’d been led to believe.
How many things would we be willing to try if we realized we had plenty of time?
How many things would we try if we realized we could get away with it?
Something incredibly intriguing about Off the Clock is the case it makes for making your own executive decisions about your time. An example is a woman who had asked to work at home more often, and was denied. When she came in with a competing job offer, suddenly those work-from-home days became possible after all. Other examples come from people who got promoted or put on more interesting projects because they seemed like they had the time. Maybe that’s part of the secret of why some people get ahead and others don’t, because those of us who are turbo stress cases don’t seem like we can handle more?
Perhaps the best part of Off the Clock is that it has so many examples of ways that other people and families make their days more memorable. How do other people get rid of “schedule clutter” and make time for adventure? I was captivated by the idea of laying out a picnic blanket and having breakfast outside. Who does that?? But wait, I actually have a picnic blanket and... it doesn’t even cost any money... Hmm... More practical for many people might be the example of the parents who both ride along for school drop-off, making a chore into an opportunity to spend time together as a family.
This is the sort of book that can change lives, change families, change marriages. It also feels like the type of book you can pass to a partner, like The Five Love Languages, and have it received with enthusiasm. Yes, let’s do this! Read Off the Clock now, so you can put the material into good use and plan a lovely spring and summer.
“...time freedom stems from time discipline.”
“Bliss is possible in the past and in the future but seldom in the present.”
“I am tired now, but I will always be tired, and we draw energy from meaningful things.”
“...thinking about the past and the future can enhance the experience of the present in profound ways.”
“Few people would show up at work at 8:00 A.M. with no idea about what they’d do until 1:00 P.M., and yet people will come home at 6:00 P.M. having given no thought to what they’ll do until they go to bed at 11:00 P.M.”
I use a lot of apps to stay organized, and by ‘organized’ I mean “to keep my brain from floating off into space like a weather balloon.” It took me a long time to find these apps, and there are probably eight I tested for every one that I use. That’s why I’m sharing here.
There are also perfectly fine analog versions, or other ways to track the same habits and information I do without using a smartphone.
I use an iPhone because I tried Android and didn’t like it. Like everything else, it’s personal preference, so if my recommendations aren’t available on Android then maybe you can find something similar. Several of these are paid. I’m willing to pay for apps that work because it’s still less than the price of a magazine, and comparable to a lot of drinks and snacks I have nothing to show for after I buy them.
Lockscreen if I need to catch my own attention on an early morning, when I’m essentially half-moss for the first couple of hours and unable to manage my usual system. You can do this by taping a note to your bathroom mirror, something large-format if you need corrective lenses. I have been known to try to stick notes directly to the front of my phone.
CallProtect to block spam and fraud phone calls. How DO people deal with that if they don’t have a smartphone? How do they avoid getting woken up if they can’t set quiet hours on their phone? (I actually know the answer to this because I grew up with a rotary phone, but I like to forget those days).
WaterMinder to track my hydration, because if I don’t drink enough water early enough, it interferes with my sleep. You can track your water intake simply by always using the same size of container (cup, glass, mug, bottle, pitcher) and counting how many times you empty it.
MorningRoutine to help integrate new habits and keep me from wandering around while I brush my teeth. You can do the same thing with a checklist and a stopwatch.
Mint to track all my bank accounts and my portfolio. You can do this with a ledger or a spreadsheet, although it’s a lot more work.
MyFitnessPal for weigh-ins and a food log. You can do this with paper and a website or a paperback book of nutritional information, but it takes a while.
Thyme to set timers on multiple washers and dryers. Most people would either do this with a clock, not have to use a laundromat in the first place, or maybe just leave their wet clothes in the machine?
TripIt for trip planning. My husband loves this so much that it practically brings tears to his eyes. I put together an itinerary with all the addresses and reservation times and share it with him. Then all he has to do is whip out his phone and order a cab. You can do this with paper and a folder.
Transit for knowing when the bus is coming. Even though we ride one of the most irregular buses in the known galaxy, Transit has pretty good intel on when the darn thing is actually coming up the road.
Clear for my list of book recommendations. I usually see them slightly before they’re released, so I can’t request them from the library for a few weeks. This is a beautiful app and very useful for basic lists. I could use Notes, but it’s just so pretty. A paper list of books to read? Mine used to fill an entire spiral notebook, but knock yourself out if that’s how you want to do it. Or just buy them and stack them up until they fill your entire house.
Reminders to remind me to do things during normal business hours, such as making a business call, texting someone who I’m sure doesn’t want to hear from me at 11PM, or doing something in our apartment’s business center when it’s open. Most people do this with sticky notes, but in my experience mine always come unstuck and drift to the floor.
Notes for every darn thing. I do with the Notes app what I used to do with index cards, looseleaf paper, spiral notebooks, sticky notes, and the backs of envelopes. The main difference is that I always have all my notes with me. I don’t lose them and they don’t get thrown out or shuffled into books when I need a bookmark. I can do a keyword search, too, and find the note I want in about one second. The result of this is that in the past four years, rather than just have a scattered billow of little tiny notes, instead I have a blog, a podcast, a self-published book, and a book proposal in progress.
MinimaList for when I have a list of stuff that makes me want to procrastinate. Make the list, tap an item, and a pomodoro timer starts for 25 minutes. It has a range of snarky messages and it will tell you off if you pick up your phone while it’s in focus mode. Racing against a timer is a gamification method that works for me.
Switching to a smartphone changed my life. It ended a fifteen-year streak of never reading or replying to my email. It helped me to start being on time or early to things, because I could check the weather, estimate transit time, and know I wouldn’t be bored in a waiting room anymore. It gave me a way to take photographs and make illustrations that I never would have before. My analog life was messy without the art, while my digital life is more creative without quite as much mess. I look forward to how much future innovation will inform my process, while somewhat shuddering at how it used to be before I turned 35 and got this electronic brain annex.
I've been working with chronic disorganization, squalor, and hoarding for over 20 years. I'm also a marathon runner who was diagnosed with fibromyalgia and thyroid disease 17 years ago.
This website uses marketing and tracking technologies. Opting out of this will opt you out of all cookies, except for those needed to run the website. Note that some products may not work as well without tracking cookies.Opt Out of Cookies